Speaker Briefings

Speaker Briefing 

Our priority is your event’s success! Getting your speakers familiarised with the process beforehand and giving them the opportunity to ask questions, should they have any, will ensure that your event runs smoothly. This guide will take you through all of the essentials, however, if at any time you have any queries, please get in touch. 

Speaker Technical Checks 

Video: It is important to check that the speaker has a good enough connection. If you see pixelation and a lag between audio and video (lip sync issues) then they do not have a strong enough internet connection. 

Audio: Get the speaker to speak and check that the volume is appropriate. If the audio feed is broken or garbled, then there is probably an issue with the speaker’s internet. Using a purpose-built microphone will provide better quality than an in-built microphone. 

Screenshare: Ask any speaker who will be sharing slides to test the screenshare to ensure they’re comfortable in doing this, and to check the quality. Remind any speaker that has a large video file in their presentation to share this with the organiser and the CrowdComms Production Manager for the technician to play locally.  

Important! Remind the speakers that they must keep their video and screenshare on for the duration or until the stream technician says that it’s clear. 

Speaker Zoom Etiquette 

Speaker Presenting Etiquette 

Audience Engagement 

Q&A 

If the speaker/panel are taking questions from the audience, then you will need to confirm if the questions will be moderated and if so, by whom.  

It is also important to see an example of what this looks like from an audience and speaker point of view on the platform. This video is a great place to start. 

Live Polling 

Please ensure that your speakers are aware that there is a 10 – 15 second latency on the stream. The best way to stage-manage live polling is to first ask the audience to take part (encourage the speaker to direct the audience to the correct button) and then move onto another related point, or discuss the poll, before coming back to the live poll once the results start to come in. This video will give you more detail on this.  

 

If they are screensharing, it’s a good idea to explain how the speaker can also see the polling results, as shown in this video 


Revision #3
Created 23 August 2022 09:11:52
Updated 14 September 2023 14:29:49 by Michael Pollard