Sponsors and Exhibitors

Overview of the sponsorship and exhibitor opportunities within the CrowdComms platform.

• Sponsor and Exhibitor Exposure
• Sponsor and Exhibitor Reporting
• New Company Profiles
• Self-Edit Exhibitor Portal

Sponsor and Exhibitor Exposure

Overview

• CC-Sponsorship 21.pdf highlighting sponsor and exhibitor exposure opportunity attached in left hand menu

• Include sponsor(s) logo's on the home screen linked to a sponsor profile 

• Create banner adverts on the left hand navigation menu that link to a sponsor profile - View company profiles
• Banner adverts will rotate every 5 seconds and you can build as many sponsor / exhibitor banner adverts as you need
• Banner adverts will be visible in the menu on every page
• Alerts that pop up directing users to sponsor profile and outlining special offers
• Include sponsor slide or short video at beginning and / or end of streams
• Allow your sponsor to have allocated spot in the agenda to present their offering 
• Allow your sponsor to run daily round table discussion. 
• Sponsor and exhibitor profiles include; logo, bio (video's can be iframed into bio), social media links, documents and representatives available for contact
• Representatives will be the people that traditionally were avaialble at exhibitor stands at events. In virtual space, these users can be contacted through private 1-2-1 chat or 1-2-1 video calls
• Reporting available to quantify exposure received 

Opportunity to showcase sponsor profiles in the left hand menu, on the home screen and include a sponsor welcome video on the home screen ensuring your sponsors are seen at every opportunity. 

Multiple sponsors profiled on home screen:

Pop up alerts linked to sponsors. These can include images. 

Include sponsor slide or short video at the beginning and end of streams linked to sessions. You can also include a sponsor logo that is visible on the stream at all times.

Create menu options for different categories of sponsors or exhibitors. Search functionality allows users to search by name or key word to find companies they are interested in.

Sponsor and exhibitor profiles - View company profiles

Easily contact representatives linked to company profiles from the company page by sending them a chat message or starting a video call all within the platform. 

Option to keep the video call above platform

Or go full screen and share screen 

1-2-1 chats to communicate with users who aren't currently online or for those who prefer not to discuss on a call straight away

 

 

 

 

Sponsor and Exhibitor Reporting

Overview

Sponsors and exhibitors have profiles within the platform including, logo, bio, social media, documents and linked representatives who can be contacted through the platform by users. 

Reporting to quantify the exposure received is outlined here. 

Please note: 

• All available analytics and reports are outlined within this Analytics and Reporting section. 
• Data included in reports that identifies the user includes first name, last name and email address.
• If you need to analyse further user data such as group or custom fields, this can be achieved by cross referencing the reports available and the people export. 

Sponsor & Exhibitor Analytics 

Real time reporting available from the CrowdComms dashboard (CMS)

• Page views for specific companies linked to the platform including sponsors and exhibitors. 
• Option to view companies by group to further analyse exposure i.e. look at page views for companies who are Sponsors or Exhibitors.
• Page views / number of clicks for documents including those linked to sponsor and exhibitor profiles. These are typically marketing documents used to promote the companies offering. 

Post event reporting, available on request from your allocated support specialist 

• Excel report showing breakdown of who viewed a company profile including sponsors and exhibitors. 
• Excel report showing breakdown of who clicked on documents including documents linked to company profiles.
• Excel report showing breakdown who stream views and who watched. If you have a sponsored session, this session will be included in the stream report
• These reports are avaialble 48hours post event due to the data being aggregated from Google Analytics before being avaialble in usable report. 

New Company Profiles

On April 1st we released as an update to the existing company profiles. The new profiles have received positive feedback from clients, sponsors, exhibitors and platform users. This new and improved feature is an example of the many exciting updates due for release over the coming months. 

The new company profiles ensures any companies sponsoring or exhibiting can showcase their branding, highlight who they are; what they have to offer and why people should take note. In platform functionality makes it quick and easy for platform users to contact experts linked to the companies through chat, email, phone and video call.  

The flexible CrowdComms platform allows you to rename any module including these new company profiles to repurpose for other uses including showcasing internal products or highlighting content where you wish to show several images along with different types of content in a format that is optimised across devices. 

• View example company profile (Screenshots below) 
• Attached in the left hand menu you will find:
  • CC-Sponsorship 21.pdf highlights sponsor and exhibitor exposure
  • Company-Booths-Specifications.pdf providing a detailed breakdown of the new company profiles. An image of this pdf is included below

      

Self-Edit Exhibitor Portal

If you run events with hundreds of sponsors and exhibitors and find yourself spending days updating company info, logos and branding, we have a solution for you!

Let us introduce you to CrowdComms Exhibitor Portal. The Portal allows you to pass on the responsibility of updating company booths to your exhibitors. As the Dashboard admin, you simply need to add the company names along with the main representatives, and anyone with the link can update their company booths.

This guide will show you how to send the Exhibitor Portal link to your event’s Sponsors and Exhibitors.

First, you will need to log into your CrowdComms Content Management System (CMS) Dashboard and input your details. 

1. Once you've logged in, choose the Event App that you want Exhibitor Portal to be used in.
   
2. Go to the ‘Libraries’ tab, then ‘Companies’ and click on the ‘Companies List’ that appears as an option in the secondary menu.
   
3. If you have added companies to your App, they will appear in the list. If not, refer to the section below on how to add a company to your Dashboard.
   
4. In your list of companies, you will see new mini-icons next to the company’s name.      
   
5. If you have linked the company’s representative to the company, you will see the person’s mini-icon. 
   
6. If you have sent out the link to the Exhibitor’s Portal to the company’s main representative, you will see a mini envelope icon. 
   

Setting Up a New Company

1. First, let’s add a company to the Dashboard. 
   
2. Click on the ‘Add New Company’ button, add the name of your company and click Submit. The new company will appear on your list.
   
3. Click on the pencil icon to edit the company’s page.
   
4. Before sending out the link to the Exhibitor Portal, as a bare minimum you will need to assign someone to the company’s Main Representative field. They will need their email added to the dashboard. 
   
5. Go to the Representatives & Groups tab. Click on the Main Representatives dropdown and you will see a list of users you can add to this field. 
   
6. Please note that you can only add one user to the Main Representative field. 
   
7. If the representative of the company hasn’t been added to your Dashboard, please click here to learn how to add them.
   
8. Click ‘Save Changes’ to save your page. 
   

Exhibitor Portal Company Access

1. Once you have added your company and linked the main representative you can send out the Exhibitor Portal link. 
   
2. To do this, on the Companies List page, click on the envelope icon. A confirmation dialogue will appear, click Confirm.
   
3. The company's main representative will receive an email with the link to the Exhibitor Portal.
   
4. The content of the Exhibitor Portal will be identical to the company page you see when editing on your dashboard, except for the Representatives & Groups tab. The Exhibitor Portal will not show this tab.
   
5. You can also send the link to multiple companies at once. Click on ‘Select multiple’ and tick the companies you wish to email. Alternatively, select all the companies on the page by clicking on the first check box. 
   
6. Click on ‘Invite selected to edit profile’ to complete.