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3. Import Meetings on the Dashboard (CMS)

Import Meetings Overview

Introducing our powerful new Import Meeting Booking feature designed specifically for event organisers! Simplify your event planning process by uploading a spreadsheet with all your planned meeting details, including crucial fields like 'Id,' 'Owner,' 'Start Time/Date,' 'End Time/Date,' and 'Subject.' With just a few clicks, you can bulk book meetings for attendees, saving you precious time and effort. Once imported, our CMS will display a subset of this information in a user-friendly table for easy organisation and tracking. Monitor real-time stats on your meetings status, ensuring you stay on top of your event's schedule. Streamline your event management and enhance attendee experience with our innovative Import Meeting Booking feature!

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Importing your Meetings

To begin importing your meetings, enter the app via the CMS and navigate to the 'Features' tab on the lefthand side menu, from here in the secondary menu select 'Meeting Booking' and from the drop down select 'Import Meetings'.

Once within this section you will see two buttons, 'Example Template' and 'Import File'. Select 'Example Template' to download your importable file, fill in the necessary criteria.

Template Details

  1. Id - You may specify the meeting ID or one will be auto generated upon upload.

  2. Organiser (email)

  3. Start time & date (format YYYY-MM-DDTHH:MM:SSZ)

  4. End time & date (format YYYY-MM-DDTHH:MM:SSZ)

  5. Type (delegate to delegate or delegate to exhibitor)

  6. Location

  7. Subject (text)

  8. Invite (message text)

  9. Status (Cancelled / Scheduled)

  10. Company (Name of the company - text)

  11. Use company location (Yes/No)

  12. Smart sessions room (Room name - text)

  13. Virtual platform (Breakout / Smart Sessions)

  14. Participants (comma-separated emails)

Please note that Locations for physical/in-person meetings will need to be added prior to the import. This can be done on the 'Meeting Settings' tab. For more information please see here.

Once complete save the file, navigate back to the CMS dashboard Import Meetings tab and select the 'Import File' button. A pop up will allow you to drag and drop your file for importation or you can browse the desktop for your desired file.

Once the import has completed all meetings that are imported will be auto accepted and added to your attendee's calendars. You will have the functionality to cancel these meetings if required.

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