Agenda

TheAgenda OverviewAgenda  

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The platform agenda ais listthe backbone of Sessionsyour inevent. Optimised towards dateuser orderexperience, toit letnot apponly usersprovides seean what'soverview happening at what time duringof your event totimetable planin theirchronological schedule.order App but allows users can favourite sessions to build their own scheduleschedule when they favourite sessions directly within the app.  

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Need to usetailor the experience for certain users? No problem! Session Visibility allows you to onlycustomise show certainwhich sessions are visible to certainspecific users.users, with the You canflexibility to have  multiple agendas within a single app.platform.  

Each session is clearly displayed in an individual card, in chronological order, and includes the following information:  

•  An image relating to the session (200px by 200px)
•  Start and end time of the session
•  Session title 
•  Session subtitle 
•  Location 
•  Session capacity 
•  Any interactive features

 

Sessions can be expanded to display a brief description, access the list of speakers and any documents relating to that session.  

 

Clicking onto a session opens a full session description page, where any live streams or breakouts can be accessed 

 

For further customisation, certain information can be toggled on and off for all users. This is found within the agenda module on the CMS, under the tab called ‘Features’. Here you can switch on or off the following:  

•  Speakers –when the session card is expanded, the profiles of any speakers linked to the session are displayed, including their profile picture, full name, company and job title. When clicked, this leads to the full session details.  
•  Documents– when the session card is expanded, the icon and name of any document linked to the session is displayed, with speaker details shown underneath. When clicked, this leads to the full session details
•  Features– this displays small icons, which when hovered over, detail which interactive features are used as part of this session. For example, live streaming, polling or Q&A. The session card doesn’t need to be expanded for this to display.
•  Location– this displays the location which the session is linked to. Again, the session card doesn’t need to be expanded for this to display. 
•  Subtitle– this displays the session subtitle which has been entered into the CMS against this  The subtitle displays just below the session title and has a character limit of 256 characters.  

 

If you have multiple agendas then it is possible to set different features to be visible across the different agendas.  

Session Visibility

 

Individual sessions within an agenda have two optional fields "Allowed People" and "Allowed Groups" that you can use to create individual create specific agendas tailored to each of your attendees. If you choose to assign People or Groups to those fields on an agenda session, then that session becomes visible to those people people only.  Other attendees using your app your platform will no longer see that session appear in the agenda view. 

Leaving the "Allowed People" and "Allowed Groups" fields blank will make the session visible to all attendees who have access to the app the platform and to the agenda module containing that session. You can control access to individual modules by setting the visibility options on the module settings page. 

You're free to mix and match visible and hidden sessions within the same agenda module, giving you the freedom to design a rich agenda that can incorporate public and private sessions. 

Interactive Sessions

 

If your app has any Live Polls, Surveys or Q&As within it, you can link them to sessions so the interactive elements appear right on the Session Page. To do this, in the Dashboard, edit the session you'd like to add interactivity to and go to the "Other" tab. From there, select the Survey, Q&A or Live Poll which you'd like to link to the session and press Save.   

 

 

Session Filters

 

If your event has multiple streams or categories of session,sessions, it's possible to create create a number of of filters such as "Plenary", "Breakouts",  and, "Refreshments" which can then be applied to a list of sessions. When browsing the agenda in the app,the platform, users can then filter downdown an a largeextensive agenda by these terms to browse more easily browse.easily. 

Filters can be nested and grouped into 'parent' and 'child' filters. This gives your attendees a useful method to drill down into the sessions they are interested in without having to navigate through a large agenda.

Personal Agendas / Favouriting sessions

Favouriting Sessions 

In contrast to "Allowed People" and "Allowed Groups", Attendees  Attendees can 'favourite' a session by clicking the star icon next to a session in the the app agenda view in the app. view. This will add the session to the attendee's 'My Schedule' view in the app, allowing them to plan which sessions they wish to attend attend during the course of of the event.   

You can export the current list of 'favourited' sessions from the 'Import/Export' tab of the agenda edit screen in the CMS, allowing you to get an idea of how popular sessions are and allow for planning capacity.

Ordering of Sessions

 

Sessions within an agenda are are primarily ordered chronologically primarily and then alphabetically by the session title. If you have two sessions that start at at exactly the same same time and you want them to appear in a specific order, it's worth considering either making one session start a minute later or tweaking the title of the session so that it appears after the other alphabetically. Don't forget you can have as many agenda modules as you want in your app,your platform, so if an agenda is becoming un-manageable it may make sense to split it up into two or more modules. This could also make the app the platform easier to navigate for your attendees. 

We hope that this overview provided you with all of the information that you need to get the most out of your event agenda. However, if at any time you require further support, please get in touch with your CrowdComms’ Support Specialist or Account Manager.