Agenda

Agenda Overview    

The platform agendaThe Agenda Module is the backbone of your event. Optimised  Optimised towards user experience, it not only provides an overview of your event timetable in chronological order but allows but allows users to build their own schedule schedule when they favourite favourite sessions directly within the app.  

  

Need 
Need to tailor tailor the experience for certain users? No problem! Session VisibilityPrivacy allows you to customise which sessions are visible to specific users, users, with the flexibility the flexibility to have  multiple agendas within a single platform.  

  

Each session is clearly is clearly displayed inon an individual individual card, in chronological order, and includes the following information:    

• Session An image relating to the sessionThumbnail (200px 200px by 200px)
  
•  Start and end time of the the session (and the time zone if applicable)
  
•  Session title title 
  
•  Session subtitle subtitle 
  
• Location Location 
  
•  Session capacity capacity
  
• Tags
  
• Any interactive features
  

 

Sessions Sessions can be expanded to display display a brief description, accessaccess the list of of speakers and any and any documents relating to that session.  

 

Clicking onto a session opens a full session description page, where any live streams or breakouts can be accessed accessed. 

 

For further customisation, certain information can be toggled on and off for all users.  This is found within the agendaAgenda moduleModule on the CMS, under the tab called ‘Features’List Settings’. Here you can switch on or off the following:    

• Speakers Speakers –when When the session card session card is expanded,  the profiles of any speakers linked to the session are displayed, including theirtheir profile picture, full name, company and job title.  When clicked, clicked, this leads to the full session details.    
  
•  Documents – when When the session card session card is expanded,  the icon and name of any document linked to the session is session is displayed, with speaker details details shown underneath. When clicked, clicked, this leads to the full session detailsdetails
  
•  Features – thisThis displays small icons, which when hovered over, detail which interactive features are used as part of this session. For example, live streaming, polling or Q&A.  The session card doesn’t need to be expanded for this to display.
  
•  Location – thisThis displays displays the location to which the session is linked to. Again, the session card doesn’t need to be expanded for this to display.  
  
•  Subtitle – thisThis displays the session subtitle which has been entered into the the CMS  against thisthis.  The subtitle displays just below the session title and has a character limit of 256 characters.    
  

 

If you have multiple agendas multiple agendas then it is possible to set different features features to be be visible across the different agendas.  

Session Visibility 

Individual sessions within an agenda have two optional fields "Allowed People" and "Allowed Groups" that you can use to create specific agendas tailored to each of your attendees. If you choose to assign People or Groups to those fields on an agenda session, then that session becomes visible to those people only. Other attendees using your platform will no longer see that session appear in the agenda view. 

Leaving the "Allowed People" and "Allowed Groups" fields blank will make the session visible to all attendees who have access to the platform and to the agenda module containing that session. You can control access to individual modules by setting the visibility options on the module settings page. 

You're free to mix and match visible and hidden sessions within the same agenda module, giving you the freedom to design a rich agenda that can incorporate public and private sessions. 

Interactive Sessions  

If your app has any Live Polls, Surveys or Q&As within it, you can link them to sessionssessions, so the interactive elements appear right on the Session Page. To do this, inon the Dashboard,CMS, edit the session you'd like to add interactivity to and go to the "Other" tab. From there, select the Survey, Q&A or Live Poll which you'd like to link to the session and press Save.  

 

 

Session Filters  

If your event has multiple streams or categories of sessions, it's possible to create create a number of of filters such as "Plenary"Discussion", "Breakouts", and, "Refreshments"Biographical" and “Medical” which can then be applied to a list of sessions. When browsing the agenda in the the platform, users can then filter down down an extensive agenda by these terms to browse more easily.  

Personal Agendas / Favouriting Sessions 

In contrast to "Allowed People" and "Allowed Groups", Attendees can 'favourite' a session by clicking the star icon next to a session in the app agenda view. This will add the session to the attendee's 'My Schedule' view in the app, allowing them to plan which sessions they wish to attend during the course of the event.  

You can export the current list of 'favourited' sessions from the 'Import/Export' tab of the agenda edit screen in the CMS, allowing you to get an idea of how popular sessions are and allow for planning capacity.

Ordering of Sessions  

Sessions within an agenda are primarily are primarily ordered chronologically and then alphabetically by the session title. If you have two sessions that start at at exactly the same same time and you want them to appear in a specific order, it's worth considering either making one session start a minute later or tweaking the title of the session so that it appears after the other alphabetically. Don't forget you can have as many agenda modules as you want in your your platform, so if an agenda is becoming un-manageableunmanageable it may make sense to split it up into two or more modules. This could also make the platform the platform easier to navigate for your attendees.  

We hope that this overview provided you with with all of of the information that you need to to get the most out of of your event agenda. However, if at any time you require further support, please get in touch with your your CrowdComms’ Support Specialist or Account Manager.  

 

Simulive

We all know that pre-recording your sessions creates great-quality, error-free video content and gives you the option of dropping in post-production, video-enhancing effects. Our new Simulive feature enables you to pre-record your live stream ahead of time and schedule it to play so that all of your delegates can watch it at the same time, regardless of when they have joined the session and without the need of a tech support team.

Another big bonus of using the Simulive feature is that video content automatically becomes on-demand and available for your attendees to watch (or re-watch!) as soon as the session finishes.

Enabling Simulive

You can enable this feature individually in the session where you want to embed a video from your Video Library.

Navigate to the embed tab and go to the ‘On Demand & Simulive Video from Library’. Select a video from your library and enable the Simulive button for this session.

On your Event App, the video will start playing as soon as your agenda session starts. If there are late joiners to the session, they will be watching it at the exact time as everybody else.