Managed Schedules

Managed schedulesSchedules enable you to create a unique agenda for your attendees. You can tailor a specific set of sessions to individual users, or groups of users, simply by assigning them to the sessions you want them to see. When the admin adds users or group of users in the Managed Schedules fields, the session will be added to the user’s event schedule, they can view and attend the session, they cannot however remove the session from their event schedule.

Managed schedulesSchedules are distinct from 'PersonalSession Agendas'favouriting, which is a separate feature where users can build their own agenda for an event by 'favouriting' the sessions they wish to attend.

By default, all sessions within an agenda are visible to all users in the app unless they have had people or groups assigned to them as managed schedules.
Any session designated as a 'managed“Managed schedule'Schedule” session iswill hidden by default fromrequire the main agenda, and users will need to loginlog in to the app first in order to see the session. Once logged in, any sessions the user is added to will appear in the agenda on their app in addition to any 'public' sessions.

sessions,

Dashboardas Editing

well

Ifas certainthe sessionsuser’s areown privateevent withinschedule, anwhich agenda and not supposed tocan be visiblefound to all users, you can editon the sessionright-hand in the Dashboard and head over to the "Other" tab, then "Managed Schedules" and add in the users who are allowed to see the session there.

If there are no users added in the Managed Schedules areamenu of the Dashboardevent app.

Scenario:
You are organising a 3-day career event, running from Friday, Saturday and Sunday

On each day, you are running career advice sessions on different subjects, Medical, Tourism, Legal etc and you would like all the medical students registered for athe session,event everyoneto inattend all medical-related sessions. 

In this scenario, you will add the apprelevant whousers canor seegroups thatof agenda can also see that session within it. As soon as anything is addedusers to the Managed Schedules areafields for a session andall the sessionmedical-related issessions. saved,These thatsessions sessionwill isthen hidden from everyoneappear in the appdelegate’s whoevent isn't specified in the Managed Schedules area.

Importingschedule, and Exporting

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It'swill possiblenot be able to massremove edit and create sessions on the CC Platform by importing and exporting agenda sessions using Excel templates. The Agenda excel template has one column called "Allowed People" and another adjacent column entitled "Allowed Groups".them.

The Allowed People column is expecting email addresses, comma separated, as below:

biscuitthedog@example.com, georgethecat@example.com, sophiethemouse@example.com 

The Allowed Groups column is expecting Group names as they're viewed in the Dashboard, comma separated, as below:

Admin, Attendee, Speaker

Updating Large Personal Agendas

If you're making a change to a large personal agenda, it can take up to 5 minutes for the changes to be reflected on all users of the app's devices. To force an update immediately, you can press the App Refresh button on the right side menu.