Attendee Networking
Overview
In this section, we'll outline the various options to facilitate and encourage networking.
We recommend promoting the platform at least one (1) week before your first event show day to allow attendees to begin networking with each up during the lead up to the event. The networking continues throughout the event and post event.
Login and opt-in options
- On first login, users will be required to accept the terms of service and opt in or out of appearing in the attendee section, being contactable through 1-2-1 chat messaging or 1-2-1 video calls.
- View security settings and login options
Update Profile Picture
- Attendee details can be transferred from registration however it's often preferable to include the minimum detail to begin with; First name, Last Name and Email address.
- Email address is only used for the purposes of identifying the attendee and is not visible to other attendee unless the user specifically chooses to share their email address.
- Attendees have the chance to update their profile including adding profile picture, bio, social media links and updating any custom fields you choose to add to the people section as part of platform setup.
- Integrate the profile update into the event game by awarding points for this action. Encourage attendees to update their profile to be awarded X points as part of the promotion. Read more about event game options
Attendee List
- Attendee list will include all users that you have added to the attendee group and who chose to opt-in to be visible in the platform.
- Search functionality allows users to search by name or key word including any of the information on other attendee profiles i.e. job title, company. This enables users to quickly find like minded people to network with.
List view with search functionality:
User profile once selected from list:
Private 1-2-1 Chat
- Once a user selects an attendee they are interested in, they will be able to connect via social media and / or send private chat messages.
- This level of networking is dependant on the other user having chosen to opt-in to chat messaging and updating their profile with social media links.
- Upon receiving a chat message, users receive a notification to the chat icon to the top right of the platform.
- If a users is not currently logged in, they will receive an email referencing that they've received a message in the platform and option to click through to see contents of the message.
Privat 1-2-1 chat view:
User view of their current 1-2-1 chat threads:
Encrypted 1-2-1 Video Call
- Starting a video call is the same process as sending a chat message. Users have option to search the attendee list and select the attendee you wish to network with providing the chosen to opt-in to the relevant feature.
- In the attendee list view includes online / offline indicators showing who is available to be contacted via video call.
- Upon sending a video call request, the other attendee will receive a pop up which they can accept, decline or block user from contacting them again.
- If an attendee accepts the video call, a new window will open pulling through the platform branding and both users will appear on screen similar to other video conference solutions.
- Screen share options allow both users to present where appropriate.
- Please note: 1-2-1 video calls are not included in standard package.
Incoming video call:
Upon accepted video call request:
Click join call to move into the 1-2-1 encrypted video call:
Round Table Discussion / Group Videos
- Create sessions in an agenda module with a 'Join Video Meeting' button.
- Users will be able to join up to 10 minutes before the session begins.
- When clicked the 'Join Video Meeting' button will take users through to new window onto a branded group video call.
- We recommend to create personalised schedule to ensure only invited users join and number of participants is managed.
- We recommend restricting to maximum of 12 users per round table discussion / group video session. This is an open discussion video and if you have more than 12 users, it is very difficult for the conversation to flow.
- All participants will have the option to share screen and present.
- There is no specific host feature as this is specifically an open discussion feature.
- Absolute max users is 50 however having these numbers joining an open discussion video call isn't a great experience. Users will be required to scroll to see all participants. 16 users are visible on screen without scrolling.
- 10 x breakout videos are included in standard package. Additional units of 10 breakout videos can be purchased.
Session view with video meeting linked:
Breakout video view with multiple participants:
